Last updated: 6th May 2026
1. About Us
Kingdom Church Cambridge ("KCC", "we", "us", "our") is an unincorporated charitable association with its principal correspondence address at 137 High Street, Bottisham, Cambridge, CB25 9BB.
We are committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information We Collect
We may collect and process the following data about you:
Information you give us:
- Name, email address, phone number, and postal address (e.g., when you RSVP, join a group, or contact us)
- Payment information (when you give online — processed securely by Stripe; we do not store your card details)
- Any other information you voluntarily provide (e.g., prayer requests, testimony submissions, visitor cards)
Information we collect automatically:
- Technical data such as your IP address, browser type, device type, operating system, and general location (city/region level)
- Usage data such as pages visited, time spent on pages, and how you arrived at our site
- Cookie data (see Section 8 below)
3. How We Use Your Information
We use information held about you for the following purposes:
- To communicate with you about services, events, and activities of the Church
- To process your online giving and issue gift aid declarations where applicable
- To provide pastoral care and support
- To maintain our membership register
- To improve our website and your experience
- To comply with legal obligations (e.g., safeguarding, financial reporting)
- To send you updates and announcements (with your consent)
4. Legal Basis for Processing
We process your personal data on the following legal bases:
- Consent: Where you have given clear consent for us to process your personal data for a specific purpose (e.g., signing up for communications)
- Legitimate interests: Where processing is necessary for our legitimate interests as a church (e.g., pastoral care, community building), provided your rights do not override those interests
- Legal obligation: Where processing is necessary to comply with the law (e.g., safeguarding, financial records)
- Contract: Where processing is necessary to fulfil a contract with you
5. Data Sharing
We do not sell, rent, or trade your personal data to third parties. We may share your data with:
- Service providers: Third parties who provide services on our behalf (e.g., Stripe for payment processing, email platforms for communications). These providers are contractually bound to protect your data.
- Legal authorities: Where required by law, regulation, or legal process (e.g., safeguarding referrals, Charity Commission reporting)
- Church leaders: Pastoral team members may access relevant information for the purposes of providing pastoral care, with appropriate confidentiality safeguards
6. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected:
- Membership records: retained for the duration of membership and for 6 years after cessation
- Financial records (including giving data): retained for 7 years as required by HMRC
- Safeguarding records: retained in accordance with statutory guidance
- Website analytics: anonymised and aggregated; raw data retained for no more than 26 months
- Communication preferences: retained until you withdraw consent
7. Your Rights
Under UK GDPR, you have the following rights:
- Right of access: You can request a copy of the personal data we hold about you
- Right to rectification: You can request correction of inaccurate or incomplete data
- Right to erasure: You can request deletion of your data in certain circumstances
- Right to restrict processing: You can request that we limit how we use your data
- Right to data portability: You can request your data in a structured, machine-readable format
- Right to object: You can object to processing based on legitimate interests
- Right to withdraw consent: Where processing is based on consent, you can withdraw that consent at any time
To exercise any of these rights, please contact us at the details in Section 12. We will respond within one month of receiving your request.
You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.
8. Cookies
Our website uses minimal cookies to function correctly:
- Essential cookies: Required for the website to function (e.g., session cookies)
- Analytics cookies: If implemented, we use anonymised analytics to understand how visitors use our site. No personally identifiable information is collected through analytics.
- Third-party embeds: Our site embeds Google Maps and may embed content from YouTube or other platforms. These services may set their own cookies according to their own privacy policies.
You can control cookies through your browser settings. Disabling cookies may affect the functionality of certain parts of our website.
9. Third-Party Links
Our website may contain links to external websites and services, including:
- WhatsApp (Meta Platforms)
- YouTube (Google)
- YouVersion / Bible App (Life.Church)
- Stripe (payment processing)
- Google Maps (Google)
- Social media platforms (Instagram, Facebook, TikTok, X)
We are not responsible for the privacy practices or content of these external sites. We encourage you to read the privacy policies of any external site you visit.
10. Online Giving
When you give online through our website, your payment is processed securely by Stripe. We do not see, store, or have access to your full card details. Stripe is PCI DSS Level 1 certified — the highest level of payment security certification. For more information, see Stripe's Privacy Policy.
We retain a record of the amount, date, and purpose of your gift for accounting and (where applicable) Gift Aid purposes, as required by law.
11. Terms of Use
Use of this Website
By accessing and using the Kingdom Church Cambridge website (kingdomchurchcambridge.org), you agree to the following terms:
- This website is provided for informational purposes about Kingdom Church Cambridge, its activities, services, and beliefs.
- You may use this website for personal, non-commercial purposes only.
- You must not use this website in any way that causes, or may cause, damage to the website or impairment of its availability.
- You must not use this website for any unlawful, illegal, fraudulent, or harmful purpose.
Intellectual Property
All content on this website — including text, images, logos, graphics, and design — is the property of Kingdom Church Cambridge or its licensors, and is protected by copyright and other intellectual property laws. You may not reproduce, distribute, or use any content without our written permission, except for personal, non-commercial use.
Accuracy of Information
We make reasonable efforts to ensure information on this website is accurate and up to date. However, we do not guarantee that all information is complete, accurate, or current. Service times, locations, and event details may change — please check our WhatsApp channel for the latest updates.
Limitation of Liability
To the fullest extent permitted by law, Kingdom Church Cambridge shall not be liable for any loss or damage arising from your use of this website, including but not limited to indirect or consequential loss, loss of data, or loss of revenue.
Governing Law
These terms are governed by and construed in accordance with the laws of England and Wales. Any disputes arising shall be subject to the exclusive jurisdiction of the courts of England and Wales.
Changes to These Terms
We may update this Privacy Policy and Terms of Use from time to time. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this page periodically.
12. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:
- Email: privacy@kingdomchurchcambridge.org
- Phone: 07491 356 824
- Post: Kingdom Church Cambridge, 137 High Street, Bottisham, Cambridge, CB25 9BB
For safeguarding concerns, please contact our Designated Safeguarding Lead directly via the contact details above.